In every conference or large-scale event, the transportation of delegates, VIP guests, and organizing teams plays a vital role in creating a seamless and professional experience. Win Win’s airport shuttle service offers a premium solution that ensures punctuality, comfort, and brand consistency from the very first moment your guests arrive.

We provide specialized airport transfer services for event and conference delegations, with high-quality vehicles, tailored logistics, and professional processes that uphold your brand’s standards and leave a lasting impression.

Why Choose an Airport Shuttle Service?

In events with international guests or executive participants, arranging professional airport transfers is not just a courtesy – it’s essential. This first point of contact represents your brand. Leaving guests to navigate crowded airports or find transport themselves can lead to delays, confusion, and a negative perception of your event.

By choosing an airport shuttle service, your organization can:

• Take full control of schedules to avoid missed meetings or flights
• Demonstrate hospitality and professionalism, especially for VIPs and foreign partners
• Ensure safety and privacy with vetted drivers and reliable vehicles
  Optimize operating costs for large or multi-day delegations

More than just logistics, airport transfers are a small investment with big returns – contributing to a premium guest experience and strong brand credibility.

Win Win’s Airport Shuttle Service for Event Delegations

With over 10 years of experience in event logistics, Win Win understands every touchpoint of a guest’s journey. Our airport shuttle service is designed specifically for event and conference delegations that require precision, uniformity, and top-tier brand representation.

What sets us apart is that we don’t just provide vehicles – we act as a logistics partner that helps coordinate every detail. Key service highlights include:

• Detailed schedule planning based on flight times and hotel check-ins/check-outs
  On-site coordinators at the airport to identify guests, hold name signs, and guide them directly to their vehicles
• Branded and uniform fleets aligned with the style and standard of diplomatic or corporate-level events
• Post-event reports for performance tracking and evaluation

Win Win has proudly supported major events such as ASEAN summits, international forums, and corporate visits from global partners. With our professional airport shuttle services, we help ensure every event runs smoothly and memorably from start to finish.

Types of Airport Shuttle Vehicles at Win Win

At Win Win, every vehicle represents more than transport – it’s a reflection of your event’s image. That’s why we’ve invested in a well-maintained and diverse fleet, with options suited for all group sizes and purposes:

1. 4-Seater Sedans – VIP & Executive Transport

Luxury models like Toyota Camry, Kia K5, and Mazda 6 provide comfort, privacy, and a smooth ride – ideal for CEOs, speakers, or foreign experts.

2. 7-Seater SUVs – Flexible and Comfortable for Small Groups

Vehicles such as the Hyundai SantaFe, Toyota Fortuner, and Ford Everest offer spacious luggage capacity and relaxed seating – perfect for organizers, performers, or media teams.

3. 16-29-Seater Minibuses – Mid-Sized Event Delegations

Ford Transit, Hyundai Solati, and Thaco Town models are excellent for 10-25 passengers. These vehicles include air conditioning, reclining seats, PA systems, and curtains to ensure a comfortable journey.

4. 35-45-Seater Coaches – Large Group Transport

Ideal for festivals, press tours, and multinational delegations, our Samco, Thaco Meadow, and Universe buses are regularly serviced and spotless, built to handle long days on the road.

All vehicles feature name boards, event signage, GPS tracking, and full insurance. Drivers are trained in airport protocols and guest service, and are always punctual and professional.

Airport Shuttle Service Pricing at Win Win

Pricing transparency is a top concern when booking transportation for events. At Win Win, our airport shuttle service pricing is flexible, based on vehicle type, timing, passenger numbers, and pickup/drop-off locations. This allows clients to plan budgets confidently, with no surprise fees.

Sample rates (from Hanoi Airport to the city center):

• 4-Seater (Camry, K5): from 550,000 VND/trip
• 7-Seater (SantaFe, Fortuner): from 700,000 VND/trip
• 16-Seater (Transit, Solati): from 950,000 VND/trip
• 29-45-Seater: from 1,500,000-2,500,000 VND/trip

Prices may vary based on peak hours, waiting times, multiple pickup points, or special requests such as personalized name boards, branded vehicle decals, or drivers in event uniforms.

For events with large or recurring shuttle needs, Win Win offers all-inclusive package deals, with volume discounts and full invoicing support.

Our 5-Step Airport Shuttle Booking Process

To ensure a seamless experience, Win Win follows a streamlined 5-step process for booking airport transfers:

1. Receive Customer Request: Share details such as number of guests, vehicle type, pickup/drop-off times, locations, and event context.
2. Consultation & Quote: We’ll advise on the best vehicle options, required fleet size, route planning, and provide a transparent quote.
3. Contract Signing: We formalize the booking with a service agreement, confirming the schedule, flight details, and any additional requests.
4. Fleet Deployment: Vehicles arrive on time, with drivers coordinating directly with guests, and name boards ready for pickup assistance.
5. Post-Service Feedback & Support: After your event, we collect feedback and offer special deals for future bookings.

Real-Life Photos from Win Win’s Airport Shuttle Services

Visual proof speaks volumes. Win Win is proud to have supported hundreds of events – from global conferences to industry gatherings. Here are just a few standout moments captured on the ground:

• A fleet of uniform white and gray vehicles welcomed a Japanese business delegation at Tan Son Nhat Airport
• 7-seaters greeting tech experts for the AI Summit in Da Nang
• Branded 45-seater coaches transporting international press for SEA Games coverage
• Personalized name boards and bilingual drivers assisting VIPs from abroad
• Win Win staff in full uniform, greeting guests with smiles and professional signage

These images reflect the attention to detail, consistency, and event-level service quality that Win Win delivers every day.